Effective Implementation Motivate Language -Myassigmenthelp.Com

Question: Discuss About The Effective Implementation Motivate Language? Answer: Introduction The aim of the following reflective analysis is to identify two of the most important areas of personal attributes that possesses a scope for improvement and moreover increases the communication effectiveness of the person. The large number of different diagnostic tools and feedbacks will be used in this study so that my own ability regarding the creation and maintenance of a good workplace is maintained. The very first section of the following study will be evaluating the diagnostic tools, their analysis and findings along with two of the communication issues as identified by me. The literature review comes in the second part of the issue and will concentrate on the different aspects of communication. Tools related to Communication Workplace Communication is one of the most important task for the business organizations as because an efficient communication structure helps to operate the business in the most productive way. The workers of the organization feel empowered as well as satisfied if they can communicate quite clearly with the people in all the levels of the management. This means that the workers or the employees will provide the best work when they are able to communicate freely and effectively with all the members in the management structure of the organization (Ulmer, Sellnow Seeger, 2017). The researcher has selected a set of five different communication tools for this particular study. They are; Self Perceived Communication Competence Scale- The following scale helps us to identify whether there is a certain lack of assertive type of skills which may hinder in fulfilling the potential of a person or act as a barrier to achieve the goals of the organization. The potential to articulate, control and communicate an individuals own belief, opinions and desires in a proper, direct and polite manner is termed as assertiveness. The assertive style of communication generally comprises of three important communication styles namely passive, aggressive and assertive. The communication can be termed as passive at the time when the individual begins to avoid expressing the common thoughts and beliefs. Whereas the aggressive communicator will express himself in such a way that it may violate the rights of the other persons. Personal Report of Intercultural Communication Apprehension- Interpersonal Communication is utmost important for each and every business organization. The presence of interpersonal communication skills of the employees helps the organizations to reach the pillar of success. Apart from the success of the organization the development of interpersonal skills within a particular person helps the person to develop his career. The interpersonal communication tests thus mainly depend on self reports. Thus to answer the questions of a particular test with utmost precision and honesty. The test questions if answered honestly will help to give the exact results that are needed for the development of the personality skills of a person. The test helps to improve the weakness of the person. Non-Verbal Immediacy Scale Self Report- The particular communication tool helps to assist the individuals of their own styles of communication and also the style of communication that are used by others. This particular type of test is the best way to start the improvisation of the communication skills of ones own self. Analyzer, relaters, socializers and director are the four different types of communication skills that can be identified from this particular type of communication tool (Ulmer, Sellnow Seeger, 2017). The questions asked in this particular tool mainly revolve around the communication habits of the different individuals and the experience that they have gathered in the past. This further helps to display the knowledge levels and the different strengths in the communication styles of the person. Personal report of Public Speaking Anxiety- This process mainly helps a particular person to understand one as well as others. The following test was introduced in the year 1955 by psychologist Joseph Luft and Harrington Ingham and is used for self help group or for the different corporate groups. The following test consists of ffour different rooms namely; Room 1- Arena or Open consisting of the different traits that the people themselves perceive or the other persons perceive about them. Room 2- Faade or the hidden aspects which he himself thinks he has but the other persons have no idea about such a trait Room 3- Blind Spot are those aspects that the peer himself selects as a character trait but the others do not perceive such a trait Room 4- Unknown is those aspects that are completely not selected by the person himself as well as the other persons. Talkaholic Scale- The particular type of communication tool can be best described as the skill based tool that assists the individual in different factors like that of listening, writing, speaking and reading as well. The particular test can provide the test takers with the sender and the receiver. Findings of the Tools Findings from the Self-Perceived Communication Competence Scale- The result of this particular test showed that I am opinionated. I often feel hesitated to address the issues which i feel is important for the other persons to know. However I often let others know if I do not agree to some decisions. Findings from Personal Report of Intercultural Communication Apprehension- The result of this test reflected my strong insight. This particular skill helps me to understand what others are trying to say or mean through their words or behaviours. Findings from Nonverbal Immediacy Scale-Self Report- The following result showed a score of just 40% in kinstetic presence. The low score however does not stop me to talk too much about my viewpoint to the others. Findings from Personal Report of Public Speaking Anxiety- My facade side showed that there are many people who know the unknown side of me. However I am quite confident, energetic, helpful and skilful enough. Findings from Talkaholic Scale- The score from this test indicates that though i am an able communicator but still there are times when i feel hesitated to express my inner feelings to others around me. Communicative Issues On the successful completion of the tests, it was clear to me that I have two main communicative issues. The primary one is the absence of a proper active participation in the communication and the secondary being the lack of active listening. However the results of the test has revealed that I am quite good in communicating but the problem lies in the absence of proper attention to the contents of the management that I receive or send. This happens due to some reason or the other (Passera, Kankaanranta Louhiala-Salminen, 2017). The basic reason is my lack of patience. Every time I am in a hurry to put forward my opinion before listening to them or understanding the gravity of the situation. Listening is perhaps one of the most important tools of engaging in a healthy communication style. It is important for me to be patient, listen actively the contents of the message and then put forward my opinion. Such a style will help me to establish an effective, smart and intelligent communi cation response. Professional Interaction A new male employee was recruited in the organization just a few days back. He was efficient enough and understand the basic tasks of the organizations but he seriously lacked the basic computer skills which was utmost important to carry forward with all the different tasks of the organization. In the team I along with the other team members are quite efficient with this particular skill. But as I have mentioned earlier my lack of proactive participation has been a negative force that have worked against me. I was unable to train the new employee on my own as I was not confident of teaching a new employee based on my own skills (Kaul, 2014). It was my under achievement as I waited for the management to assign the responsibility to someone else from the team. I had an interactive session with the management team on the earlier month. But later I recognized that I was in so much hurry that the most of the time I kept on speaking without letting the others speak and thus failed to recognize the different important points of the management (Holmes Parker, 2017). The time when one of the members from the management team with whom I was interacting asked me to say something on a particular aspect of marketing I could not answer.. This does not prove myself to be unmindful it was totally my fault that I failed to garner the inputs properly as I was too much busy with my own points. Proactive Communication In the different workplace situations, proactive behavior is termed to the individuals when they initiate behaviors, which are anticipatory in nature. In the business organizations a lot of circumstances occur when one needs to act in advance with different future situations which implies more than just rising up to the occasions and providing a particular viewpoint or provide suggestions or feedback (Evans et al. 2015). The following types of behavior involves in taking charge of the situations and make things happen rather to wait for the things to happen and be in place. The employees of the organization can further be more active in their own roles and responsibilities by means of changing their way of performing their job to become more efficient in what they try to do. Many a experts have claimed that proactive behavior is associated with well being and a constant social support. The pro active behavior of the employee is needed because it helps the particular employee to be a part of the organization. Such a behavior of an employee is directly related to their innovative behavior as well as their involvement in their job. Listening Listening is one of the most important skill that a person must possess to leave a mark in the organization. However every person or the employees of the organization have listening skills but proactive listening skills is possessed by a selected few individuals. The presence of a listening skill helps the person to establish a powerful rapport with the employees, management as well as the clients and the suppliers of the organization. The major difference however lies in the listening skills and the hearing skills of an employee. Hearing is somewhat accidental or a natural response of the brain towards any sound (Dolan, 2017). On contrary listening involves additional skill as because it needs the person or the employee to be active to listen to the correct points. Listening can be termed as the skill of a person to understand as well as deliver the perfect and effective response to verbal communication. There are often different situations that need special listening skills (Drucker, 2017). Thus to become a good listener the person needs to practice as well as imitate the skills of other good listeners. The development of listening skill will help the person to develop his own productivity which will reflect a positive trait of his own career. Such a development of the employee can help the organization to be more productive and thus itt can easily achieve the goals set by the management. Theoretical perspectives of communication Psychological- The psychological viewpoint refers that communication is not only about the flow of information from the sender to the receiver rather it is the thought of being send or the feeling of receiving the message. Mechanistic- According to this particular viewpoint communication is nothing but a transformation of information from one person to the other person or the communicator to the receiver. Social- The social viewpoint states that communication is an outcome of the relation between the sender and the receiver. Therefore as per the viewpoint communication is determined by the content of the speech that is the way in which the people communicates with one another (DeBenedectis et al. 2017). Systematic- The systematic viewpoint highlights the importance of communication in real and a new message that is constructed when different people perceive or communicate in their own unique way and interpret the communication of the others with whom they communicate to reach to a conclusion that is accepted by all. Critical- The critical viewpoint refers that for survival every living organism needs to communicate with one another as well as between themselves. This is because communication is the most important need for the survival in the world. Models of Communication Schramms Model is one of the best communication models that is used widely in the modern world by many of the organizations. He stated that communication is based upon three of the main elements namely resources, communication and most importantly a particular direction. The following Accounting of communication diversifies the different parts of the communication and thus helps to segregate the particular segment which guides the communication channel (Bove, Thill Raina, 2016). However many of the experts have suggested that the following type of model is a constant process that needs non intervention cooperation among the individuals of the organization. Aristotles Model Aristotles model was derived by Aristotle himself. He was a Greek thinker and philosopher who derived a lot of different theories and models. The communication model derived by him referred communication as something that consists of a loudspeaker, message and a listener. This theory explains that the particular person who is there at the end of the communication process plays the most crucial role as he or she is the one who decides whether communication will be taking place or not. Interpersonal behavior theory Triandis introduced this theory of interpersonal behavior where he has clearly stated that both emotions as well as social factors are essential for intentions in communication. Moreover, in his theory he has also emphasized on an individuals past behavior on their present. Therefore, what he has tried to convey through this theory is that communicative behavior depends mainly on the intention of the speaker and on the habitual response. The situation also plays an important more for a successive communicative behavior because the intension of the speaker will depend as well as influenced by the social and affective factors. He further added that cognitive limitations as well as emotional drives have an impact on interpersonal behavior. Moreover, moral belief has also a role to play while communicating because situations are mainly asserted by social factors along with the behaviors of the communicators. References Arnold, E. C., Boggs, K. U. (2015).Interpersonal Relationships-E-Book: Professional Communication Skills for Nurses. Elsevier Health Sciences. Bove, C. L., Thill, J. V., Raina, R. L. (2016). Business communication today. Pearson Education India. DeBenedectis, C. M., Gauguet, J. M., Makris, J., Brown, S. D., Rosen, M. P. (2017). Coming out of the dark: a curriculum for teaching and evaluating radiology residents communication skills through simulation.Journal of the American College of Radiology,14(1), 87-91. Dolan, R. (2017). Branding yourself effective communication skills.FEMS microbiology letters,364(2). Drucker, P. F. (2017).What Makes an Effective Executive (Harvard Business Review Classics). Harvard Business Review Press. Evans, J. J., Van Epps, A. S., Smith, M. T., Matei, S. A., Garcia, E. (2015, June). A transdisciplinary approach for developing effective communication skills in a first year STEM seminar. InProc. 122nd ASEE Annu. Conf. Expo.(pp. 26-127). Holmes, W. T., Parker, M. A. (2017). Communication: Empirically testing behavioral integrity and Accounting as antecedents for the effective implementation of motivating language.International Journal of Business Communication,54(1), 70-82. Kaul, A. (2014).Effective business communication. PHI Learning Pvt. Ltd.. Passera, S., Kankaanranta, A., Louhiala-Salminen, L. (2017). Diagrams in contracts: Fostering understanding in global business communication.IEEE Transactions on Professional Communication,60(2), 118-146. Ulmer, R. R., Sellnow, T. L., Seeger, M. W. (2017).Effective crisis communication: Moving from crisis to opportunity. Sage Publications.